{"id":44242,"date":"2020-02-06T08:17:05","date_gmt":"2020-02-06T08:17:05","guid":{"rendered":"https:\/\/litho.themezaa.com\/?page_id=3"},"modified":"2026-07-12T13:12:06","modified_gmt":"2026-07-12T13:12:06","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/www.lymmphotosoc.org.uk\/?page_id=44242","title":{"rendered":"Privacy policy"},"content":{"rendered":"\t\t
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General information<\/span><\/h6>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Please find below the Insurance details: LPS guideline for best practice: LPS privacy policy.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t

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Policy introduction\n<\/span><\/h6>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Insurance<\/b><\/div><\/div>
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This information was last updated January 2023.<\/i>

The Lymm Photographic Society, in common with many other UK photographic societies, subscribes to the insurance policy provided by the PAGB (Photographic Alliance of Great Britain), of which LPS’s affiliate body, the L&CPU (Lancashire and Cheshire Photographic Union) is a member.

The insurer is AXA.

For further information, including details of cover, please contact the Society using \u00a0contact@lymmphotosoc.org.uk<\/u><\/a><\/div><\/div>
The Lymm Photographic Society (LPS) prides itself on being a responsible and ethical amateur community group.

As such, it encourages its members to act in accordance with these Guidelines when undertaking their photographic activities or when representing the Society.<\/div><\/div>
Lymm PS Guidelines for Best Practice<\/u><\/a><\/div><\/div>
The following topics are included in the Guidelines :<\/div>
  • Out and about<\/li>
  • Children, young people and vulnerable adults<\/li>
  • Health & Safety<\/li>
  • Data Protection<\/li>
  • Ethics<\/li>
  • Copyright<\/li>
  • Environmental Practices (new)<\/li>
  • Lawfulness<\/li>
  • Integrity<\/li><\/ul>
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    LYMM PHOTOGRAPHIC SOCIETY PRIVACY NOTICE \u2013 Information about personal data Introduction The Lymm Photographic Society (LPS) acknowledges the legal and regulatory requirements set out in the UK Data Protection Act 2018 (which incorporates the EU General Data Protection Regulation (GDPR)). This Privacy Notice also incorporates guidance from the Photographic Alliance of Great Britain. Summary LPS uses low risk personal data provided by members\/prospective members and other interested parties primarily for club administrative purposes and\/or in support of its activities. The primary information held is the person\u2019s name and contact details (usually restricted to their email address). This Privacy Notice spells out the personal data that the club holds, the way it processes that information and other relevant information. Information we hold about people Information relating to : \uf0b7 Members (incl. club officials (committee members)) \uf0b7 Potential members\/others who have expressed an interest in keeping in touch with\/being informed about the Society \uf0b7 Guests\/visitors\/others who have expressed an interest or are involved in club activities\/ initiatives\/ projects (which could be in association with other organsiations) \uf0b7 Networking\/support contacts (e.g. Lancashire & Cheshire Photographic Union contacts (L&CPU) ) \uf0b7 Limited or occasionally facilities providers, service and other suppliers \uf0b7 Speakers\/presenters \uf0b7 Press\/publicity contacts \uf0b7 Community organisations and event organisers \uf0b7 Consents for the use of personal data\/information\/images provided (where consent is required under GDPR)* Types of personal information held : \uf0b7 Name \uf0b7 Email address \uf0b7 Phone number \uf0b7 Photograph of data subject (person) (incidental or posed, generally for publicity purposes e.g. record of event attended) \uf0b7 Record of author\u2019s images produced for\/submitted to\/used by the Society \uf0b7 Record of person\u2019s contribution to the society (e.g. title of presentation given, thoughts provided at AGM\/Committee meetings) \uf0b7 Record of membership subs\/expenses paid \uf0b7 Limited bank information (name and sort code) as shown on bank statements as confirmation of any payments into account. Page 1 of 6 Ref :\u201d LPS Privacy Notice v3.0.docx\u201d LYMM PHOTOGRAPHIC SOCIETY PRIVACY NOTICE \u2013 Information about personal data Other limited ad hoc supplementary information may be collected\/processed on an exceptional basis and with the data subject\u2019s knowledge (e.g. information supplied by them to the Society in an email); this could include postal address for a specific purpose * consents are primarily recorded using the LPS Membership and Information Consent Form or may be captured through an email-based opt-in or equivalent indication of consent. In accordance with the GDPR and also PAGB guidance, the Society is not required to and so does not obtain members\u2019 consent to hold their personal information for administrative\/similar purposes in connection with the Society\u2019s legitimate interests. Why we hold this information LPS collects and processes personal data in order to pursue the legitimate interest of running the Society. Personal Data is used for : \uf0b7 Membership administration \uf0b7 General society management, engagements, planning, contributions, execution and facilitation of club activities or projects including email distribution lists \uf0b7 Expenses reimbursement and financial management \uf0b7 Publicity, awareness and promotion of the society \uf0b7 Maintenance of an archive of society endeavours \uf0b7 Publications (electronic and hard copy) Who uses this information Most personal information is retained within the Society for its own internal purposes and it is unlikely to envisage a circumstance for which it would be transferred outside the UK. As a natural part of pursuing the Society\u2019s legitimate interests, a member\u2019s or others\u2019 names may enter the public domain e.g. as the credited author or subject of an image that appears in an exhibition, on the club website or a in connection with a competition or their other contribution to the club\u2019s activities. In the case of joint endeavours or collaborations, personal data (usually restricted to name and contact details) may be received from or sent to the Society\u2019s trusted collaboration partners. Once any such transfer out of personal details has been made, these will be outside the control of the Society and subject to those organisations\u2019 data protection policies. Names may also be mentioned in the Society\u2019s or trusted collaboration partners\u2019 Flickr, websites or social media activity or publications. Other recipients of personal data (usually restricted to name and perhaps contact information or inclusion of person\u2019s image (e.g. in a photo accompanying a press release)) include (depending on circumstances\/member\u2019s contribution or role within the Society) : \uf0b7 The Lancashire and Cheshire Photographic Union (L&CPU), other governing, competition organisations or amateur photography clubs \uf0b7 Facilities and other suppliers \uf0b7 The bank and auditors \uf0b7 The press and publicity providers\/media (e.g. local press) Page 2 of 6 Ref :\u201d LPS Privacy Notice v3.0.docx\u201d LYMM PHOTOGRAPHIC SOCIETY PRIVACY NOTICE \u2013 Information about personal data \uf0b7 Organisers of external competitions, exhibitions etc \uf0b7 Organisations included in joint endeavours with the Lymm Photographic Society or to which the Society is contributing Where a member\u2019s work is entered by the Society into an external competition or exhibition, the Data Protection Policy\/Privacy Statement of the organising body applies. The Society will not cascade to members via email or any other electronic messages any third party commercial marketing material offering goods or services. This does not preclude the Society from any general publicity activity on behalf of others not sent directly to members such as a posting on our Facebook page. Where do we keep our information? The Society understands the importance of holding information securely and mostly holds its data electronically, with limited paper-based information. Electronic : \uf0b7 The Society\u2019s laptop (mainly image author\u2019s name) \uf0b7 Microsoft OneDrive (password protected) \uf0b7 Potentially some Committee members\/supporting members own PCs (e.g. their own email used for administration and management of the club) \uf0b7 Society\u2019s website and social media Paper : \uf0b7 Attendance register \uf0b7 Accounting Ledger\/receipt book \uf0b7 Name badges \uf0b7 Competition\/Exhibition listings and image labels \uf0b7 Supplementary copies of meeting papers (e.g. AGM minutes) Where the Society uses tools such as Committee members\u2019 own email systems, OneDrive, Flickr, Twitter, Facebook and similar, it is possible that the servers used may be located outside the EEA. This is outside the Society\u2019s control and the Society will not use such facilities where it is aware that the privacy protection might subject members\u2019 personal data to a high level of risk. How we decide for how long to keep it The Society bases its decision on whether to delete personal data it holds about its members on the period after which the person concerned is no longer a member. The period since last use is also the criterion used for the deletion of ad hoc personal information relating to others. Page 3 of 6 Ref :\u201d LPS Privacy Notice v3.0.docx\u201d LYMM PHOTOGRAPHIC SOCIETY PRIVACY NOTICE \u2013 Information about personal data Typically the club\u2019s current mailing list is reviewed annually around the time of the AGM and obsolete names, email addresses etc removed. Obsoletion is generally where a name has been added but the Society has since had no contact from\/with them other than the issue of routine emails. The Society aims to delete old copies of mailing lists after a maximum of 5 years. However the Society\u2019s Secretary will endeavour to contact lapsed members\/others on the mailing list and seek their consent for continued receipt of Society emails at a more regular frequency. References to a member or individual which are a matter of record (e.g. expenses paid, references in minutes\/similar, their (or related) postings in social media relating to and owned by the Society, mention on the website*) will not be retrospectively deleted. Individual records of information gathered about others will be removed after use where practical and where not published, kept as a matter of ongoing reference or historic\/archive record or embedded incidentally in emails or other collective records.<\/div>
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    on behalf of the Lymm Photographic Society<\/i><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t
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    General information Please find below the Insurance details: LPS guideline for best practice: LPS privacy policy. Policy introduction InsuranceThis information was last updated January 2023. The Lymm Photographic Society, in common with many other UK photographic societies, subscribes to the insurance policy provided by the PAGB (Photographic Alliance of Great Britain), of which LPS’s affiliate […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":202,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-44242","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.lymmphotosoc.org.uk\/index.php?rest_route=\/wp\/v2\/pages\/44242","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.lymmphotosoc.org.uk\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.lymmphotosoc.org.uk\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.lymmphotosoc.org.uk\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.lymmphotosoc.org.uk\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=44242"}],"version-history":[{"count":6,"href":"https:\/\/www.lymmphotosoc.org.uk\/index.php?rest_route=\/wp\/v2\/pages\/44242\/revisions"}],"predecessor-version":[{"id":76465,"href":"https:\/\/www.lymmphotosoc.org.uk\/index.php?rest_route=\/wp\/v2\/pages\/44242\/revisions\/76465"}],"wp:attachment":[{"href":"https:\/\/www.lymmphotosoc.org.uk\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=44242"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}